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IT Advisory Committee Meeting - April 26th, 2019

Join us for an agenda covering information security, IT updates, HEAF requests, business continuity, SignNow, and more. Stay informed on recent attacks and collaboration with IT for solutions.

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IT Advisory Committee Meeting - April 26th, 2019

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Presentation Transcript

  1. Information Technology David Sanchez, Chief Information Officer Jim Hall, Chief Information Security Officer Information Technology Advisory Committee April 26th, 2019

  2. Agenda • Welcome • Information Security • IT Updates • HEAF Requests • Streaming and Closed Captioning • Laptop Updates Summer • Business Continuity • SignNow • Projects

  3. What Can We do? • Diligence • Training • Speak Up • Work With IT • Follow Policy • Recent Attacks on MSU Texas! • Phishing • Brute Force Password Cracking • Constant Edge Scans • Vulnerability Detection • WordPress Plugins • Webshell Upload/Availability

  4. Communication and teamwork are essential! We cannot act as if we are above compliance! All solutions in use must include IT and Information Security Input! Questions?

  5. Information Technology – HEAF Request • Higher Education Assistance Funds • Used for: • Land purchases, capital improvements and equipment • Not used for certain areas - Athletics, Auxiliaries, Housing • IT HEAF General Areas (amounts vary annually) • Computer Labs • Classrooms • Wireless • Switches • Servers • Computer replacements • Departmental IT Related HEAF • Let us know we can help • Hardware/Software • Due June 1st

  6. Information Technology – Streaming and Closed Captioning • Policies • American Disabilities Act • Rehabilitation Act 504, 508 • 21 Century Comm & Video Act • FCC Mandates for CC online video • RFP Fall 2018 and Spring 2019 • Karasch and Associates • Hourly rate $105 • Live video must be live captioned • Board of Regents Meetings • Departmental Streaming of Events • Departments/Colleges will be responsible for cost of closed captioning of streamed events • If IT is requested to stream an event, an index to cover cost will be needed • Additional information will be coming out of audit and legal

  7. Information Technology – Laptop Updates • Annual Laptop Updates • All departmental laptops need to be dropped off at IT for updates by Fall Semester • Essential that we get them in over the summer as we will be installing a new antivirus solution (Sophos). • Kaspersky will no longer be used • A Help Ticket will be created to document and track laptops • Will take from 1 to 2 days depending on volume, later in summer may take longer

  8. Business Continuity Planning • Internal Audit has contracted with Myers and Staffer Spring/Summer 2019 • Information Technology has begun identifying critical IT applications • College and Department Survey will be sent out • Identification of critical systems • Restoration of system - downtime

  9. Information Technology – SignNow • Digital Signatures • SignNow is used in a few areas on campus • Purchasing will begin using for approvals • Associated Costs • Business $8 per month • Business Premium $15 per month

  10. Software Projects Spring/Summer

  11. Summer Hardware Projects

  12. Questions • Comments • Concerns

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