Objectives

1. Objectives

2. Chapter 6: Formatting PagesPerformance Objectives • Change the View • Change the Page Setup • Insert a Section Break • Create Columns • CHECKPOINT 1 • Hyphenate Words • Insert Line Numbers • Insert a Watermark • Change the Page Color • Insert a Page Border • CHECKPOINT 2

3. Change the View • By default, a Word document displays in Print Layout view. • In this view, the document displays on the screen as it will appear when printed. • Other views are available such as Draft and Full Screen Reading.

4. Change the View…continued Zoom Slider Bar Full Screen Reading Zoom Out Outline Zoom In Print Layout Web Layout Draft

5. Change the View…continued To display a document in Draft view: • Click the Draft button in the view area on the Status bar. OR • Click the View tab. • Click the Draft button in the Document Views group. Draft button Draft button

6. Change the View…continued To display a document in Full Screen Reading view: • Click the Full Screen Reading button in the view area on the Status bar. OR • Click the View tab. • Click the Full Screen Reading button in the Document Views group. Full Screen Reading button Full Screen Reading button

7. Change the View…continued

8. Change the View…continued Previous Screen button Next Screen button

9. Change the View…continued View Options button

10. Change the Page Setup • The Page Setup group in the Page Layout tab contains a number of buttons that you can use to change the setup of pages in a document. • With these buttons, you can perform actions such as changing the margins, page orientation, and page, as well as inserting page breaks.

11. Change the Page Setup…continued To change margins: • Click the Page Layout tab. • Click the Margins button in the Page Setup group. • Click the desired margin option. Margins button

12. Change the Page Setup…continued To change page orientation: • Click the Page Layout tab. • Click the Orientation button in the Page Setup group. • Click the desired orientation. Orientation button

13. Change the Page Setup…continued To change the page size: • Click the Page Layout tab. • Click the Size button in the Page Setup group. • Click the desired size option in the drop-down list. Size button

14. Change the Page Setup…continued To change margins at the Page Setup dialog box: • Click the Page Layout tab. • Click the Page Setup group dialog box launcher. • Specify the desired margins. • Click OK. Page Setup group dialog box launcher

15. Change the Page Setup…continued Notice the default settings for the top, bottom, left, and right margins. Changes you make to margins are reflected in this preview page.

16. Change the Page Setup…continued To change the paper size at the Page Setup dialog box: • Click the Page Layout tab. • Click the Size button. • Click More Paper Sizes at the drop-down list. • At the Page Setup dialog box with the Paper tab selected, click the down-pointing arrow at the right side of the Paper size option. • Specify the desired size. • Click OK. Paper size option

17. Insert a Section Break • You can change the layout and formatting of specific portions of a document by inserting section breaks. • For example, you can insert section breaks and then change margins for the text between the section breaks. • If you want to format specific text in a document into columns, insert a section break.

18. Insert a Section Break…continued To insert a section break: • Click the Page Layout tab. • Click the Breaks button in the Page Setup group. • Click the desired section break type at the drop-down list. Breaks button

19. Insert a Section Break…continued • A section break inserted in a document is not visible in Print Layout view. • Click the Draft button and a section break displays in the document as a double row of dots with the words Section Break in the middle. • Depending on the type of section break you insert, text follows Section Break. continuous section break

20. Create Columns • When you are preparing any document that contains text, the readability of the document is an important consideration. • Readability refers to the ease with which a person can read and understand groups of words. • Line length in a document can enhance or detract from the readability of the text. • If the length is too long, the reader may lose his or her place on the line and have a difficult time moving to the next line below.

21. Create Columns…continued • To improve the readability of documents such as newsletters or reports, you may want to set the text in columns. • One commonly used type of column is the newspaper column, which is typically used for text in newspapers, newsletters, and magazines. • In newspaper columns, text flows up and down in the document.

22. Create Columns…continued To create columns: • Click the Page Layout tab. • Click the Columns button in the Page Setup group. • Click the desired number of columns. Columns button

23. Create Columns…continued To create columns: • Click the Page Layout tab. • Click the Columns button in the Page Setup group. • Click the More Columns option at the drop-down list. • Specify the column options in the Columns dialog box. • Click OK. More Columns option

24. Create Columns…continued Choose the number of columns in this section or with this option. Click this check box to insert a line between columns. Specify column width and spacing with options in this section. Preview column settings in this section. Use this option to apply column formatting to the selected text, from the insertion point to the end of the document, or to the whole document.

25. Create Columns…continued • To remove column formatting using the Columns button, position the insertion point in the section containing columns, click the Page Layout tab, click the Columns button, and then click One at the drop-down list. • You can also remove column formatting at the Columns dialog box by selecting the One option in the Presets section.

26. Create Columns…continued To insert a column break: • Position the insertion point at the desired location. • Click the Page Layout tab. • Click the Breaks button in the Page Setup group. • Click Column at the drop-down list. Breaks button

27. Create Columns…continued • In documents that contain text formatted into columns, Word automatically lines up (balances) the last line of text at the bottom of each column, except on the last page. • Text in the first column of the last page may flow to the end of the page, while the text in the second column may end far short of the end of the page. • You can balance columns by inserting a continuous section break at the end of the text.

28. CHECKPOINT 1 • By default, a Word document displays in this view. • Draft • Full Screen Reading • Print Layout • Outline • This is the default left margin setting. • 1” • 1.15” • 1.25” • 1.5” Answer Answer Next Question Next Question • This is the default orientation. • Justify • Left • Landscape • Portrait • The Breaks button is located in this tab. • File • Home • Insert • Page Layout Answer Answer Next Question Next Slide

29. Hyphenate Words • In some Word documents, especially documents that have left and right margins wider than 1 inch or text set in columns, the right margin may appear quite ragged. • To improve the display of line text, consider hyphenating long words that fall at the end of the text line. • With the hyphenation feature in Word, you can hyphenate words in a document automatically or manually.

30. Hyphenate Words…continued To hyphenate words automatically: • Click the Page Layout tab. • Click the Hyphenation button in the Page Setup group. • Click Automatic at the drop-down list. Hyphenation button

31. Hyphenate Words…continued To hyphenate words manually: • Click the Page Layout tab. • Click the Hyphenation button in the Page Setup group. • Click Manualat the drop-down list. • Click Yes or No to hyphenate indicated words. • When complete, click OK. Manual Hyphenation dialog box

32. Insert Line Numbers To insert line numbers: • Click the Page Layout tab. • Click the Line Numbers button in the Page Setup group. • Click the desired line number option. Line Numbers button

33. Insert Line Numbers…continued To select line number options: • Click the Page Layout tab. • Click the Line Numbers button in the Page Setup group. • Click Line Numbering Options at the drop-down list. • Click the Line Numbers button in the Page Setup dialog box. • Specify the options at the Line Numbers dialog box. • Click OK two times. Line Numbers dialog box

34. Insert a Watermark To insert a watermark: • Click the Page Layout tab. • Click the Watermark button in the Page Background group. • Click the desired option at the drop-down list. Watermark button

35. Change the Page Color To change the page color: • Click the Page Layout tab. • Click the Page Color button in the Page Background group. • Click the desired option at the color palette. Page Color button

36. Insert a Page Border To insert a page border: • Click the Page Layout tab. • Click the Page Borders button in the Page Background group. • Specify the desired options at the dialog box. Page Borders button

37. Insert a Page Border…continued Click this down-pointing arrow to scroll through a list of page border styles. Preview the page border in this section. Click this down-pointing arrow to display a palette of page border colors. Click this down-pointing arrow to display a list of width options. Click this down-pointing arrow to display a list of art border images.

38. Insert a Page Border…continued • By default, a page border displays and prints 24 points from the top, left, right, and bottom edges of the page. • Some printers, particularly inkjet printers, have a nonprinting area around the outside edges of the page that can interfere with the printing of a border. • Before printing a document with a page border, click the File tab and then click the Print tab. • Look at the preview of the page at the right side of the Print tab Backstage view and determine whether the entire border is visible.

39. Insert a Page Border…continued To display the Borders and Shading Options dialog box: • Click the Page Layout tab. • Click the Page Borders button in the Page Background group. • Click the Options button that displays in the lower right corner of the dialog box. Options button

40. Insert a Page Border…continued Increase these measurements to move the page border away from the edge of the page or decrease the measurement to move the page border closer to the edge of the page. Change this option to Text to specify the distance from the text to the page border.

41. CHECKPOINT 2 • To improve the display of line text, consider doing this to long words. • Splitting • Hyphenating • Cropping • Moving • Use this button in the Page Background group to apply background color to a document. • Page Background • Page Setting • Page Options • Page Color Answer Answer Next Question Next Question • This is is a lightened image that displays behind text in a document. • WordArt • Clip Art • Watermark • SmartArt • By default, a page border displays and prints this many points from the edges of the page. • 24 pt • 12 pt • 6 pt • 1 pt Answer Answer Next Question Next Slide