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THE TIME MATRIX

Important. Urgent. Not Urgent. Not Important. THE TIME MATRIX. I NECESSITY. II PRODUCTIVITY AND BALANCE. III DECEPTION. IV WASTE AND EXCESS. Important. Urgent. Not Urgent. Not Important. THE TIME MATRIX. Crises Pressing problems Deadline-driven. Preparation Prevention Planning

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THE TIME MATRIX

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  1. Important Urgent Not Urgent Not Important THE TIME MATRIX INECESSITY IIPRODUCTIVITYAND BALANCE IIIDECEPTION IVWASTE ANDEXCESS

  2. Important Urgent Not Urgent Not Important THE TIME MATRIX • Crises • Pressing problems • Deadline-driven • Preparation • Prevention • Planning • Relationship building • Re-creation • Values clarification projects, meetings, reports • Needless interruptions • Unnecessary reports • Unimportant meetings, • Trivia, busywork • Irrelevant phone calls, • Time-wasters • “Escape” activities • Excessive TV, Internet, mail, e-mail phone calls, mail, e-mail • Other people’s minor issues relaxation

  3. M T W Th F Sa Su II II II II II II II TRADITIONAL SCHEDULING

  4. M T W Th F Sa Su I II II II II II II II II I BIG-ROCKS SCHEDULING

  5. Compete for same resources Whirlwind (day-to-day activity) Goals (new activity) Execution Gap Focus on the Wildly Important Goals (WIGs) - prioritize: have no more than 2-3 at a time - “from ‘X’ to ‘Y’ by ‘When’ Act on Lead Measures - must be predictive and influenceable Keep a scoreboard - a player’s board, not a coach’s Create a cadence of Accountability

  6. Power of Full Engagement • Manage Time • Avoid Stress • Life is a Marathon • Downtime is Wasted Time • Rewards Fuel Performance • Self-Discipline Rules • Power of Positive Thinking Old Paradigm New Paradigm • Manage Energy • Seek Stress • Life is a Series of Sprints • Downtime is Productive Time • Purpose Fuels Performance • Rituals Rule • Power of Full Engagement The Power of Full Engagement by Jim Loehr and Tony Schwartz

  7. Conventional Wisdom “If we find talent and equip them with the right skills to do their jobs they will perform” X Factor = Energy The Power of Full Engagement by Jim Loehr and Tony Schwartz

  8. High Negative Positive Low Dynamics of Energy • Angry • Fearful • Anxious • Defensive • Resentful • Invigorated • Confident • Challenged • Joyful • Connected • Depressed • Exhausted • Burned out • Hopeless • Defeated • Relaxed • Mellow • Peaceful • Tranquil • Serene The Power of Full Engagement by Jim Loehr and Tony Schwartz

  9. Principles • Sources of energy: Physical, Emotional, Mental, Spiritual • Must balance expenditure with renewal • To build capacity we must push beyond normal limits • Positive energy rituals key to sustaining performance Change Process: Purpose  Truth  Action The Power of Full Engagement by Jim Loehr and Tony Schwartz

  10. Organization Culture • Ceremonies • Heroes • Language • Tradition • Physical Lay out Outward View Artifacts Observable • Ideologies • Justifications • Mind-set Values & Beliefs Not directly observable Inward View • Philosophy • Consensus • Worldview Underlying Assumptions Unaware

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