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Effective Writing: Crafting Clear and Engaging Messages

Effective writing is essential for successful communication, whether in business letters, instructional materials, or research reports. This guide covers preparation steps such as understanding your audience, organizing your thoughts, and choosing the right writing type. It emphasizes the importance of clarity by limiting your subject, using concise language, and structuring your arguments effectively. You'll learn how to develop an outline, maintain readability, and edit your work critically. By following these guidelines, you can create impactful written content that resonates with readers.

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Effective Writing: Crafting Clear and Engaging Messages

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Presentation Transcript

  1. EfFFfectiiive Writing

  2. What Is Writing? • Preperation • Subject • Audience • Organization • How much Information

  3. Ok, Now What? • Decide Writing Type • Business Letters • Instructional • Evaluations / Regulations • Research / Reports

  4. Why on earth am I writing this sir?? Who is reading this? Please don’t show it to my mother! What reactions do I want my readers to have? Clarify the Porpoise

  5. Survival of the Subject • FIND AND LIMIT YOUR SUBJECT! • What do you want? • ALWAYS, ALWAYS refer back to the original statment

  6. Periodic Elements of Writing WHY IS SOME MATERIAL NOT READABLE?

  7. Difficulties Caused by: • Lack of thought • Poor organization • Poorly developed Ideals • Poor sentence structure • Long or Unfamiliar words

  8. O-R-G-A-N-I-Z-A-T-I-O-N • LIST out ideals • Don’t worry about order • Brainstorm • Check against subject, are they needed? • Hang on to ideal if not sure

  9. Ah, Ha! What do we have here? • OUTLINE • HUH? What's that • Yah right, I aint touching that • I don’t have the time for you anymore

  10. Why Worry Now? • Developing • WRITE FROM YOUR OUTLINE (DUH!) • Speak When you write • Use Short Words • Prefer short transition words • Keep Sentences 20 words average

  11. More On Direction • Be Direct USE YOUR OUT LINE, IT WILL POINT YOU IN THE RIGHT DIRECTION>>>

  12. Paragraphs • Composition • Main Ideal 1. Support 2. Support 3. Support • Transition

  13. Paragraph • You might want to have…. • A development of the ideal • An explanation of analogy • An illustration (yeah pictures) • Support and evidence • Contextual links to reinforce the structure

  14. Editing

  15. Every Body’s a Critic… • Be a Critic • Proof Read • Proof Read • Proof Read 5. Layout • Informative title(s) • White space • Variety Read Aloud Have 2 other people look at it

  16. Spilling • Simple Errors • Does anywon know what this is about? • Their you go again 2. Homophones • Cell, sell • Knead, need, • Know, no • Marry, merry, Mary

  17. KISS me if you love me… • Keep It Simple Stupid!!! • Jargon…….. • Wordiness CONCLUSION: The End…………….

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