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CALL TO ORDER

Discover essential strategies for planning a successful meeting, from determining the need and crafting an agenda to managing the venue and engaging participants. Learn who should be invited, how to prepare equipment, and the importance of comfort and convenience. Gain tips on controlling the meeting flow, encouraging participation, and achieving your objectives. Whether you're presenting or managing a team, these practices ensure your meeting is productive and goal-oriented. Prepare yourself to lead with confidence and effectiveness.

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CALL TO ORDER

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  1. CALL TO ORDER • Meeting Purpose… Is there a NEED to have a meeting? • Who’s Invited … Decide who needs to be present…and who doesn’t!! • Venue… Where and when is important for successful results.

  2. Room size Lighting Set up style Comfortable seating Safety & Convenience Tech needs Presentation support Note pads & pens Procedure-Roberts/Sturgis Ground rules CALL TO ORDER

  3. CALL TO ORDER Preparing The Agenda • Determine results you would like to achieve • Set realistic time frame to allow for your presentation and any desired discussions • Allow time for comfort breaks • Print agenda in plain type, and on white or soft pastel paper for easy reading

  4. CALL TO ORDER • Arrive at venue early enough to check for requested details and comfort • Provide Agenda for each participant, with any hand-outs needed for discussion • Do an equipment check personally • Be at entry to greet participants

  5. CALL TO ORDER • Know your topic…know your topic… • Relax…just be yourself. You have no need to be the best speaker in the world. • Stick to the agenda script. If you are not comfortable with ad-lib, have text notes. But, don’t be a “textual deviate” PREPARE YOURSELF

  6. CALL TO ORDER • Involve the group • Ask questions, ask FOR questions • Be enthusiastic, smile, move around, change voice level • ENGAGE!!!

  7. CALL TO ORDER • Retain control of meeting • Be assertive, but not abrasive. (Rub, don’t scratch) • Keep moving toward your objective

  8. CALL TO ORDER • Acknowledge participants comments • Move to conclusion • State results and get buy-in • Adjourn meeting Presented by Trustee College Consulting Team / trusteecollege@msn.com

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