1. Activity Reporting Lead partner and partner seminar Sundsvall, Sweden 6th February 2009 Maxi Nachtigall

2. Information & Publicity RequirementsLead Partner and Partner Seminar5-6 February 2009 – Sundsvall, SwedenKirsti Mijnhijmer

3. Progress report: • Activity report • - Project Claim • - Certificates of Expenditure • - Summary of COEs- FLC-checklists Activity Report Project partner: Statement of Expenditure + Documentation + Partner activity report • National controller: • First level control • Certificate of Expenditure • FLC checklist Proj partner: -Certificate of Expenditure + FLC checklist + transaction list + Partner activity report Lead Partner: - Progress report

4. Monitoring of project by - PMC- MA- Secretariat Guarantee satisfactory project implementation Continous measurement and quantifiaction of project outputs Cross-check project application/ decision vs implementation Information and knowledge to broader public Why to report?

5. What to report? • Activity Report template on www.northernperiphery.eu (template launch 1 September 2008) • 9 Sections: • General information • Project Activities and Performance • Project Indicators • Project Financial Information • Project Management and Partnership Dynamics • Horizontal Principles • Project Communication • Other changes (partnership, target area, indicators) • Additional information

6. Section 1General Information • Project title • Acronym and Duration • Priority and Target Area • Partnership information • Based on the information from the application • Note: Changes need prior approval by the Secretariat • Lead partner’s written request to Secretariat by mail

7. Section 2Project activities and performance • Executive summary of the reporting period (last 6 months) • Progress on project implementation • Overview on project activities • Information on outputs achieved so far with focus on products and services • Project activities • Highlights of the project implementation activities • Inter linkage of WPs • Description WP structure and WP activities • Accumulatively • Chronologically • In comparison to approved application • Results • All WPs

8. Section 2 Project activities and performance • Change of activities in comparison to approved application • Any activity changes need pre-approval by Secretariat • Justification of the change and impact on implementation of project • 1 request for change per year • Project outcomes • Overall description of project implementation process • Status of development of products and services (outcomes so far, compared with objectives set out in application) • Description of innovative features of developed products and services • Transnational impact • Could the product/ service being transferred to other countries • How does it make a difference across the region • Organisational learning? • Added value of the adopted transnational approach

9. Section 3Project Indicators • General indicators based on indicators outlined in application and decision • Priority specific indicators • Activity • Output • Result • Additional project indicators • Project activity and outcome performance • Analysis of project activity and outcome performance in relation to: • Indicators • Time plan • Budget

10. Section 4: Project Financial Information • Analysis of the financial performance in comparison to approved total budget • Underspendings/ Overspendings/ Unexpected expenditures • % of budget spent vs. % of time spent according to project plan • Will the project keep spending targets and still achieve outputs • Good value for money • Analysis of the financial performance • Could have been more achieved with the same inputs of money or could same outcomes have been achieved with reduced financial inputs? Efficient use of the budget • Cross referring to the financial report • Budget changes • Justification for the change • Description of impact of changes for the project implementation • 1 request for change per year

11. Section 5: Project management and Partnership dynamics • Analysis of Project Management dynamics • Arrangements that were used to implement the project, involved partners • List of issues discussed • List of decisions taken • Description of impact of decision on project implementation • Dynamics in the project partnership • Advantages of the transnational partnership approach • Challenges of international cooperation in transnational setting • Project cooperation/ Synergies with other projects • Concrete cooperation activities

12. Section 6: Horizontal Principles • Equal Opportunities – concrete steps and activities • Gender: provision of day care for children during partner meetings • Age: Special tailored staff recruitment plan for young employees • Social: Special employment plan for indigenous people • Sustainable Development – concrete steps and activities • Implementation of Sustainable impact assessment tool for resource use • Minimized travel plan for meetings – ICT solutions, use of environmental friendly transportation, voluntary carbon offset • Corporate Social Responsibility (CSR) plan • Transnational/ shared use of rescue equipment

13. Section 7: Project Communication • Indicating number of tools/ methods of external and internalcommunication used/ realised in the project implementation • Mandatory communication measures • Based on an communication indicator list • Accumulatively • Summary of Communication activities • Analysis of activities performed to ensure that project outcomes are publicised – status/ evaluation of success of implementation of project communication plan • Are minimum requirements met within first 6 months • How does the project ensure transnational dissemination

14. Section 8: Changes in project partnership, indicators and other changes • Additional changes in comparison to the approved application/ to the decision • All changes require pre-approval by Secretariat: • Partnership • Target area • Indicators • Duration • Work package structure

15. Section 9: Additional information • Feedback and Suggestions • To NPP bodies/ the programme • Background for evaluation activities in the programme • Overview on other documents requested • Project claim • Certificates of expenditure • Summary of certificates of expenditure • FLC checklist • Examples of information/ dissemination material

16. Processing of Activity Report • Please send the Activity report as part of the Progress report together with other required documents to: Northern Periphery Programme Secretariat Att.: Responsible Desk Officer Strandgade 91, 4.Sal DK-1401 Copenhagen-K Denmark and per email: responsible.deskofficer@northernperiphery.eu

17. No report – No money!!!

18. Thank you for your attention