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Information Technology

Information Technology. TGL Global Logistics System. Logistics Strategy and governance. Logistics Business Model . Logistics Business Processes. Information architecture. IT Infrastructure. Global Network Connectivity. TGL Global IT Infrastructure. Front-end devices. Front-end

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Information Technology

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  1. Information Technology

  2. TGL Global Logistics System Logistics Strategy and governance Logistics Business Model Logistics Business Processes Information architecture IT Infrastructure

  3. Global Network Connectivity

  4. TGL Global IT Infrastructure Front-end devices Front-end devices Front-end devices Front-end devices Front-end devices Front-end devices Front-end devices Local Network Data line Local Network Data line Local Hardware Equipment / Servers Local Hardware Equipment / Servers Global Networking Global Hardware Equipment / Core computers / Servers (Depending on the office distribution and infrastructure strategies)

  5. Local Database Server Fax / Image Server Internet Server EDI Data TGL Global IT Infrastructure Shipment Data Mail Data Voice/Fax/Image Data Corporate Data Warehouse Co-Standby Mail Server Web & Intranet Server Fax / Image Server VAN EDI Servers Firewall The Corporate Office The Corporate Office (VPN) Local Offices Local Database Server Fax / Image Server Internet Server

  6. TGL Application System Architecture

  7. TGL Internal IT Products • Air Export System • Ocean Export System • Import System (Asia & North America) • Warehouse Management System (WMS) and • Third Party Logistics (3PL) System • Accounting System • Costing System • Imaging System • Payroll System (Old Version) • TGL IS Products • TGL Web-EDI Platform (EDI systems and EDI tools) • T-Track (Shipment Tracking & Tracing System) • Barcode Scanning System (Cross Docking Service) • 3PL Inventory Tracking System

  8. Application System Architecture Air Export System Ocean System Import System WMS & 3PL Integration Platform Shipment Details Accounting data Sales Information Shipping Document Images Shipment Status Information ACCOUNTING SYSTEMS MANAGEMENT INFORMATION SYSTEM IMAGING SYSTEM EDI SYSTEMS Barcode Data Tracking System SCANNING SYSTEMS

  9. Air Freight System Work Flow START • Booking Entry • General functions of data input • Booking info. input • On-line booking functions • Quotation • Booking order printing • Master File Entries • Customer note & quotation • Currency effective day • Credit Control • User Maintenance • Define access right by group or individual • House Airway Bill Entry • HAWB info. input • Freight charge input • Other charge input • HAWB printing • HAWB Label printing System Parameter Setting • MAWB Airway Bill Entry • MAWB info. input • Freight charge input • Other charge input • MAWB printing • Manifest printing MIS Report Printing • EDI Operations • Customs EDI • Tracking EDI • Customer EDI • Invoice or Shipment Advise Entry • Invoice info. input • charge input • Invoice printing Daily Report Printing END

  10. Sea Freight System Work Flow START • Shipping Order Entry • Shipping order input • Shipping order printing • Master File Entries • Customer note & quotation • Currency effective day • Credit Control • Cargo Receipt Entry • Cargo Detail data input • Cargo receipt printing • User Maintenance • Define access right by group or individual • HBL Entry • HBL info. input • HBL printing • MBL Entry • MAWB info. Input System Parameter Setting • Invoice Entry • Invoice info. Input & charge input • Invoice printing MIS Report Printing Cargo Manifest Printing • EDI Operations • Customs EDI • Tracking EDI • Customer EDI Daily Operation Cost Analysis Daily Report Printing END

  11. Import System Work Flow START Export shipment Upload • Master File Entries • Customer note & quotation • Currency effective day • Credit Control • Delivery Order Entry • Delivery data input • Delivery order printing • House Airway Bill Entry • HAWB info. Input (with simply mode or advanced mode) • User Maintenance • Define access right by group or individual • MAWB Airway Bill Entry • MAWB info. Input (with simply mode and advanced mode System Parameter Setting • Import License or Re-export License Entry • License info. Input & printing Daily Report Printing • Cash Sales Entry • Cash sales information • - Invoice printing MIS Report Printing • EDI Operations • Customs EDI • Tracking EDI • Customer EDI • Invoice Entry • Invoice info. Input & charge input • Invoice printing Import Shipment Status Monitoring - Trace the shipment status END

  12. 3PL System Work Flow Cargo In Procedure Cargo Out Procedure Received Cargo Information from client Received order Information from client No Stock Availability Assign an order # to the job order Yes Receive actual cargo at warehouse Input Pickup information with items Reconcile the expected / actual quantity Pick and Pack stock items at warehouse Transfer to quarantine area Dispatch cargoes Put Away to storage location Update pick and pack transactions and locations Update transactions and locations Provide customer inventory status reports online

  13. Integrated Accounting System Work Flow Warehousing and Distribution Customs Brokerage Sea Freight Air Freight Integration Platform MAWB Cost Entry Debit notes & Credit notes Shipment Costs and Revenues Subledger Entry HAWB Cost Entry Costing Database Settlement Entry Accounting Database General Ledger Entry Profit Sharing Reports Costing Analysis Reports Budget Entry Budget Reports Financial Reports Transaction Reports Aging Reports & Statement

  14. Executive Support System Management Information System & Decision Support System e.g. Imaging & Scanning e.g. air, ocean, import 3PL operational System The “IT” Strategy of Logistics Providers ESS MIS & DSS Knowledge Based Systems Transactional Processing Systems

  15. TGL EDI Service

  16. Application Systems (e.g. Air/Ocean Systems) Outside the firm

  17. TGL EDI Standard Employed ANSI : - 850 EDI P.O. - 860 EDI P.O. Changes - 856 EDI ASN - 214 Status message EDIFACT : - IFTMIN (For Import system of USA) - IFTMAN (For P.O. Tracking & Tracing) - FWB Airway bill message (for HACTL) - FSU message (for HACTL) - CN message -> Carrier Notification & other countries’ EDI for customs (Taiwan, Singapore, Korea & etc..)

  18. EDI Operational Management Focus on 5P : People - EDI Teams Parts - EDI Systems Process - EDI Operation Procedures Plant - Training and Day-to-day operations of Offices Planning & Control - The Corporate EDI/IT Team Monitoring procedures

  19. Logistics Providers EDI FLOW Gentran EDI Server Harbinger EDI Server EDI Application Interface Internet Secured FTP VAN NetVAN FTP Trading Partners

  20. EDI Gateway Servers HKG MRU Internet (VPN) TNR Intranet Customers China Pakistan Japan Intranet application - Verify & validate EDI data to avoid duplicate transmission EDI System - filter all Major input errors Error free EDI EDI Flow of Logistics Providers

  21. Cargo In Procedure Cargo Out Procedure Received Cargo Information Assign an order no. to the job order Reconcile the expected / actual quantity Put away to storage location Update transaction and locations Update pick and pack transactions and locations Dispatch cargoes Input Pickup information with items Received order information Stock Availability No Received actual Cargo at warehouse Pick and Pack stock items at warehouse Provide inventory status reports online Yes Inventory adjustments upload interface Inventory balance upload interface Transfer to quarantine area PO download interface Customer return authorization GR upload interface Customer return receipt Ship Confirm upload interface Cust Ship Req download Interface Customer System Platform Remarks: - Cargo In Operation Procedure - Cargo Out Operation Procedure - EDI Message Transmission 3PL EDI Flow

  22. Barcode Scanning & Cross Docking Service (Alliance with APLL) Customers’ Vendors Customers TGAX Origin TGAX Destination Physical Cargo Movement Cargoes Cargoes Cargoes Cargoes Information & Work Flow Barcode labeling and EDI Processing • Origin Scanning • Pre-alert for APLL & • TGAX destination • offices • Destination Scanning • Cargo delivery Routing Approval APLL ASN with barcode ASN with barcode ASN with barcode Customers

  23. Asia Warehouse Consolidation Customs Broker Bookings / E-booking Europe Warehouse POs Worldwide Factory / Vendor Int’l Carrier De-consolidation Retail Customers US Warehouse • Pos • Bookings • Shipments • Status • Update • Status • Update Customer Direct Warehouse • Data Capture SHIPMENT VISIBILITY Barcode Scanning Logistics Information Services WMS • Reports • Alerts Carton Content Inventory Status POs Customer ASNS Worldwide Offices ASNS Overview of Global Supply Chain Flow

  24. SHIPMENT VISIBILITY Tracking & Tracing Platform Global Visibility of Logistics Information Air Export System Ocean System Import System WMS & 3PL Integration Platform Shipment Details “Air” / “Ocean” & “Import” Shipment Status Information Inventory Status IMAGING SYSTEM EDI SYSTEMS Barcode Data SCANNING SYSTEMS

  25. Freight Cost P.O. Management Document Imaging Brokerage / Compliance SHIPMENT VISIBILITY Exception Handling/ Notice Visibility and Monitoring Reports Communication • Orders • Shipments • Inventory • Ad Hoc • Custom • Historical • Analysis • E-Mail • Fax • PDA • Order / Quality • Shipments • Complex Milestones Tracking & Tracing Platform Global Visibility of Supply Chain Information

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